Constitution

Please click here to download the Constitution and By-Laws as a PDF file. The constitution was last amended on March 8, 2011 with final approval at the April 12 meeting. The By-Laws were last amended on May 10, 2011  September 11, 2012 November 20, 2012.

Constitution of the Bloomfield Amateur Radio Club

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Bloomfield Amateur Radio Club of Bloomfield, Connecticut and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct Club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.

1. Definitions

(1) “Amateur Radio License” means a valid Amateur Radio License as defined by law, or any valid foreign Amateur Radio License under which the privileges of an Amateur Radio License in the United States have been granted by law,
(2) “ARES” means the Amateur Radio Emergency Services program of the ARRL,
(3) “ARRL” means the American Radio Relay League of Newington, Connecticut,
(4) “Club” shall refer to the Bloomfield Amateur Radio Club of Bloomfield, Connecticut,
(5) “FCC” means the Federal Communications Commission of the United States Government,
(6) “law” shall refer to the

(a) United States Constitution,
(b) United States Code and United States Statutes at Large,
(c) Code of Federal Regulations,
(d) Constitution of the State of Connecticut,
(e) Statutes of the State of Connecticut,
(f) Regulations of the State of Connecticut,
(g) and Bloomfield Town Ordinances,

(7) “mail” shall include electronic and postal mail,
(8) “office” shall be the position of President, Vice-President, Secretary, Treasurer, and Emergency Coordinator,
(9) “quorum” shall be the number of members required for the transaction of business as defined in the By-Laws,
(10) “signature” shall refer to those forms of name or identifier acceptable by law including manual or electronic form,
(11) “voting member” shall be a member as defined in the By-Laws with the privilege of voting for Club officers, amendments to the By-Laws or Constitution, and other Club affairs.

2. Membership

(1) All persons interested in Amateur Radio communications shall be eligible to apply for membership in the Club.
(2) Membership shall be by application and election upon such terms as the Club shall provide in its By-Laws.
(3) No person who is prohibited by law from holding an amateur radio license shall be eligible for membership in the Club.
(4) Membership shall not be denied because of race, creed, color, national or ethnic origin, religion, gender, gender identity, sexual orientation, political affiliation, marital status or any other protected class under law.
(5) The By-Laws shall provide for levels or classifications of membership.

3. Officers

(1) The officers of this Club shall be President, Vice-President, Secretary, Treasurer, and Emergency Coordinator.
(2) Officers shall be elected by ballot according to the procedure in the By-Laws.
(3) The term of office for all officers shall be one year from the date of election.
(4) Vacancies:

(a) Vacancies occurring between elections shall be filled by a special election at the first regular meeting following the occurrence of the vacancy.
(b) A special election shall be conducted under the same terms as regular annual elections, in accordance with the By-Laws.

(5) In order to hold or retain an office

(a) an individual shall be a member in good standing for at least one complete calendar year prior to election as an officer, and
(b) hold a valid Amateur Radio license at time of election and for the duration of the term of office.

(6) Resignation of Office

(a) Officers may resign their position by written notification, signed by the resigning officer, delivered to any one of the remaining officers at any time and without notice.
(b) At the time of resignation:

(i) all records and assets of the Club in that officer’s possession shall be furnished to the President or Vice President.
(ii) passwords, key cards, or other access credentials to site equipment or intellectual property shall be furnished to the President or Vice President unless needed for that officer’s continued duties as a consultant to the Club or committee member.

(7) Removal of Officers

(a) Voting members, according to the By-Laws, may petition to seek the removal of any person from office.
(b) The petition shall

(i) be presented to the President or Vice-President,
(ii) contain the name and signature of six or more voting members, as defined in the By-Laws,
(iii) state the name and office of the person whom the petitioners seek to remove.

(c) The signed petition shall be provided to the President or Vice-President at least 7 days prior to the next regular meeting of the Club.
(d) A copy of the petition once received shall be provided to all members by mail at 3 days prior to the next regular meeting of the Club.
(e) Removal of an officer shall require a three-quarters vote of the quorum of eligible voting members present, as defined in the By-Laws.

4. Duties of Officers

(1) The President shall

(a) preside at all meetings, and conduct them according to the rules adopted by the Club from time to time,.
(b) enforce observance of this Constitution and By-Laws;
(c) decide all questions of order;
(d) sign all official documents adopted by the Club,
(e) perform all other duties pertaining to the office of President.

(2) The Vice-President shall

(a) assume all the duties of the President in the absence or incapacity of the President,
(b) organize Club activities,
(c) plan and recommend contests for operating benefits,
(d) advance Club interest and activities as approved by the Club,
(e) maintain close liaison with the local ARRL’s local ARES ® Emergency Coordinator to further Club participation in the Amateur Radio Emergency Service.®

(3) The Secretary shall

(a) assume all the duties of the Vice-President in the absence or incapacity of the Vice-President,
(b) record and keep a record of the proceedings of all meetings,
(c) maintain a copy as amended, of the Constitution and By-Laws of the Club,
(d) record all amendments, changes and additions on the constitution,
(e) have the Constitution and By-Laws available to every member at every meeting of the Club and at other times on request,
(f) maintain a roll of members and their type or level of membership, as defined in the By-Laws,
(g) record and keep attendance at all Club events,
(h) submit membership applications for Club approval,
(i) be responsible for all correspondence on behalf of the Club,
(j) mail written meeting and other notices to each member,
(k) maintain any Club website and promotional materials, or upon approval by majority vote of a quorum of voting members, assign another person or organization to maintain the website,
(l) at the expiration of the term of office turn over all items belonging to the Club to their successor in office, including any access codes, passwords, keycards or other credentials, unless continued possession is required for other duties assigned.

(4) The Treasurer shall

(a) receive and receipt all monies paid to the Club, and all invoices of monies owed by the Club,
(b) maintain an accurate account of all monies received and expended;
(c) pay no bills without proper authorization by the Club or its officers constituting a business committee,
(d) submit to the membership an itemized statement of disbursements and receipts at the end of each calendar quarter
(e) at the end of their term of office turn over everything in their possession belonging to the Club to their successor in office, including any access codes, passwords, keycards or other credentials, unless continued possession is required for other duties assigned.

(5) The Emergency Coordinator shall

(a) report to the appropriate regional ARES leadership personnel,
(b) fulfill those duties required of Emergency Coordinators by the ARRL,
(c) maintain credentials required of Emergency Coordinators by the ARRL,
(d) fulfill the educational requirements of Emergency Coordinators by the ARRL or Connecticut ARES program.

5. Meetings

(1) The By-Laws shall provide for regular, special, and annual meetings.
(2) At Club meetings, a quorum as defined in the By-Laws, shall be required for any votes to be taken.
(3) Meetings may be conducted without a quorum but no votes may be taken.
(4) Robert’s Rules of Order shall govern proceedings of all meetings.

6. Dues

(1) The Club, by majority vote of the quorum of voting members at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the Club.
(2) Non-payment of such dues or assessments shall be cause for expulsion from the Club at the discretion of the membership.

7. Membership Assistance and Outreach

(1) The Club, through designated Committees shall provide technical advice to members concerning equipment design and operation to assist with

(a) frequency observance,
(b) clean signals,
(c) uniform practice, and
(d) absence of spurious radiation from Club member-stations.

(2) The Club shall maintain a program to foster and guide its relations with the public and with other organizations and government.
(3) The By-Laws shall provide for the establishment and dissolution of other Committees.

8. Club Callsign

(1) The Club may apply for a Club callsign as provided by law.
(2) The Club shall, by majority vote of the quorum of voting members present, assign trusteeship of the Club callsign.
(3) The trustee assigned under this section shall

(a) be a full member of the Club as defined in the By-Laws,
(b) hold a valid Amateur Radio License, and
(c) not have had an Amateur Radio License revoked or sanctioned at any time.

9. Dissolution of the Club

(1) In the event that the officers vote that the Club should be dissolved, the motion for dissolution shall require to be passed more than a two-thirds vote of the quorum of voting members, as defined in the By-Laws, at two consecutive regular meetings.
(2) On the dissolution of the Club

(a) the officers shall manage the disbursement of all assets of the Club.
(b) no member or group of members shall receive benefit from the assets.
(c) all equipment will be sold or donated to a non-profit organization.
(d) any net proceeds from sales of assets shall be donated to a non-profit organization, and
(e) all remaining funds shall be donated to a non-profit organization.

10. Amendments

(1) This Constitution or By-Laws may be amended by a two-thirds vote of a quorum of voting members, as defined in the By-Laws, at a regular or special meeting on proposals for amendments presented at the previous meeting.
(2) Proposals for amendments shall be

(a) submitted in writing at a regular meeting, and
(b) voted on at the next regular meeting, or at a special meeting, provided all members have been notified by mail of the intent to amend the Constitution or By-Laws at that meeting.

By-Laws of the Bloomfield Amateur Radio Club

1. Membership in the Club shall be classified as follows:

(1) Full membership,
(2) Lifetime Membership, and
(3) Associate Membership.

2. Membership Benefits

(1) Club privileges for all members shall include

(a) access to Club facilities and equipment subject to any Club Rules for use of such facilities and equipment,
(b) the right to attend and participate in club meetings and events,
(c) the right to describe oneself as a member of “The Bloomfield Amateur Radio Club.”

(2) Full membership shall provide all club privileges and

(a) the right to hold a Club office,
(b) the right to vote for Club officers, and
(c) the right to vote on Club business.

(3) Lifetime Membership shall provide all club privileges and

(a) the right to hold a Club office,
(b) the right to vote for Club officers, and
(c) the right to vote on Club business.

(4) Associate Membership shall provide all Club privileges except for the right to hold office and vote for Club officers and on Club business.

3. Membership Eligibility

(1) Full Membership

(a) Full membership shall require member’s participation in the weekly Net or attendance in at least one meeting or Club event during the preceding 365 days.
(b) Members who have not maintained full member status shall be reclassified as associate members and only restored to full membership status following participation in a Club event, net, or meeting.

(2) Lifetime Membership

(a) shall be reserved to full members,
(b) eligible only for those members who have contributed to the mission and preservation of the Club over 10 years or more.
(c) Lifetime members shall not be subject to the attendance or participation requirements of full members.

(3) Associate membership shall

(a) be open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons, and
(b) not be required to meet minimum attendance or participation requirements.

4. Applications for Membership

(1) Applications for membership shall be submitted at regular meetings.
(2) Approval for full or associate membership shall be by a majority vote of the quorum of voting members at a regular meeting,
(3) Election to Lifetime membership shall follow approval by a two-thirds vote of the quorum of voting members at two consecutive regular meetings.

5. Quorum

(1) A quorum shall be defined as 5 or more full or lifetime members who are present at a regular or special meeting.
(2) Officers shall count towards the quorum.
(3) Meetings may be conducted without the presence of a quorum subject to those restrictions in the Constitution and these By-Laws.

6. Regular Meetings

(1) Regular meetings shall be held on the second Tuesday of each calendar month at a time and place to be determined by the President in consultation with the Vice-President and Secretary.
(2) The date, time, or place may be altered by the President giving notice to all members at least 24 hours in advance of the scheduled meeting, when due to emergency or other causes the regularly scheduled meeting cannot take place.

7. Special Meetings

(1) Special meetings shall be called by the President upon the written request of any five Club members.
(2) Notices shall be sent to members concerning special meetings and the business to be transacted.
(3) Only such business as designated in the notice shall be transacted.
(4) Such notices shall be sent so that they arrive not less than 24 hours before the meeting.

8. Dues, Fees, and Assessments

(1) Annual dues per family per year shall be assessed in accordance with the provisions of the Constitution.
(2) Family is hereby defined as a member and his or her immediate household living at the same physical address.
(3) If membership dues are assessed, such dues shall be paid in March of each year.
(4) Any member whose dues are not paid by May 1st may be removed from the membership roster at the discretion of the membership.
(5) Termination of membership either by resignation or expulsion will not constitute a refund of dues, assessments or fees paid.

9. Elections

(1) Officer elections will be held annually at the regular November meeting.
(2) Officers will assume their elected office at the regular December meeting.
(3) Voting shall follow the procedure:

(a) Voting shall be done using paper ballots.
(b) Immediately after voting the ballots shall be counted openly in front of the membership by the Secretary.
(c) Any candidate may request a recount of the ballots.
(d) In the case of an unopposed slate for any office the President may entertain a motion for the Secretary to cast a single ballot for that office.
(e) The candidate with the most votes shall be considered the winner of the election and shall assume the office to which he or she has been nominated.

10. Committees

(1) Committees shall

(a) consist of members of any type or level appointed by the President,
(b) be proposed by the President at a regular or special Club meeting,
(c) require a majority vote of the quorum of eligible members at a regular or special meeting,
(d) be assigned a subject and scope of work, and
(e) be dissolved only by a majority vote of the quorum of eligible members at a regular or special Club meeting.

Last Updated 11/20/2012.

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